Prepare & Send Executed Documents is now available in Fund Subscription. Fund managers can assemble every investor's closing package in one place - documents, collaborators, CC recipients and the closing email - and release them together, without sending one email per investor.

The flow follows the closing itself: select the subscriptions to close out, attach anything an individual investor needs, confirm who receives what, then send. Nothing is distributed until that final step.

Who this is for

Prepare & Send Executed Documents is built for fund managers who close out a subscription by adding documents to the executed packages in one batch action, then sending them in another - where anything an individual investor needs has to be worked around.

Until now, distributing countersigned documents took two separate steps that did not know about each other. The add-documents batch applied the same files to everyone in the selection, so a package that needed to differ for one investor fell outside it. There was no way to add collaborators or copy anyone in, and no way to stop halfway and come back.

Both steps now live in one place. Fund managers prepare every investor's package on a single screen - documents, collaborators, CC recipients and the closing email - and release them when the closing is ready.

This helps firms handle a closing where investors need different documents - a side letter here, a certificate there - in the same pass as everything else. Progress is saved as work continues, so a closing can be prepared across several sittings rather than in a single run.

How it works

1. Find it on the dashboard

Fund managers can reach the flow in two ways, depending on the current selection. With nothing selected, a banner sits at the top of the subscription dashboard with a count and a button: Prepare and send executed documents.

Select any subscription and the banner clears, because the action now applies to that selection rather than to all of them. The same action is then in the Batch menu, under Subscription documents.

2. See everything ready to distribute

The flow opens on a table of every subscription eligible for this closing - one row per investor, with the documents already in their package, the documents added so far, and who is set to receive them.

This is the working screen for the whole flow: return to it at any point, change one package, and leave the rest alone.

3. Add documents

Attach side letters, certificates or anything else the investor needs alongside the subscription booklet. The same file can go to several packages at once, and added files appear in the Added documents column.

4. Add recipients

Add the people who should receive the closing email. Collaborators get access to the subscription in their investor dashboard; CC recipients are copied on the email only, with no documents or links. Both columns accept a spreadsheet import for longer lists.

5. Review a package

The eye icon on any row opens that investor's package. Check the accepted capital amount, download or remove a document, adjust recipients, and edit the closing email - subject, message and the button the investor clicks. Save stays disabled until something changes.

6. Send

Select the packages ready for release and choose Send executed documents. Each investor receives their own email with their own documents. Anything not ready stays where it is.

Good to know

Three things worth knowing before the first closing.

* Collaborators can do everything the main investor can: Adding someone as a collaborator grants them the same access to the subscription package as the main investor. The main investor and existing collaborators are locked here - removing them happens in the subscription itself. If someone only needs to be kept informed, add them as a CC recipient instead.

* Deleting a document is permanent: Removing a file from a package deletes it - restoring it means uploading it again. This applies to the subscription booklet too, so download a copy before replacing it with a revised version.

* Funds with more than one currency: If the fund accepts capital in more than one currency, the package shows one amount field per fund currency. Enter the amount for the currency the investor committed in.

If an amount exceeds the commitment for that currency, the field flags it - only the currency that exceeds is marked.