Objective

The Investor Voting Workflow simplifies fund decision-making by automating vote collection, tracking, and reporting. This reduces manual effort, ensures real-time accuracy, and minimizes errors. Fund managers can confidently manage the entire voting process, with compliance, reporting, and vote aggregation handled at scale. It's especially valuable when needing consents or voting in events like Annual General Meetings and Extraordinary General Meetings, where shareholders vote on critical corporate matters.

Key Participants

In the investor voting process, fund managers and investors play key roles, each with specific responsibilities and challenges.

Fund Managers

1. Set up and manage the voting process and communicate with investors.
   • Controlling Access to Votes: Fund managers must ensure only authorized investors can vote on resolutions, which may vary based on share type, fund role, or agreements.
   • Communication Management: Responding to investor queries promptly while keeping the process on schedule can be challenging. Funds managers want a quick way to blast communication instead of manual, time-intensive follow ups.
2. Track real-time progress and reporting on a timely basis.
   • Recording Off-Platform Votes: Managing votes collected outside the platform creates difficulties for fund teams seeking a centralized tracking and reporting solution.
   • Data Accuracy and Reporting Efficiency: Without proper document logic rules, the risk of errors rises, leading to time-consuming corrections and delays in building rollup reports.

Investors

Responsibilities and Challenges

1. Review proposals and cast informed votes through Anduin’s interface.
2. Access all relevant documents and stay updated on voting matters.
   • Track their voting history in one centralized location.

Key Benefits

Managing votes at scale: accurate and flexible set up

Fund managers can easily send voting requests and track responses from investors, even when dealing with a large number of participants across multiple investors and funds.

• Scalability: Anduin supports bulk communication features, allowing fund managers to send voting invitations at scale and follow up on outstanding votes automatically.
• Customizable templates: Fund managers can create various invitation templates tailored to different investor groups, making communication easier and more personalized.
• Customized logic: Anduin offers flexible voting logic to ensure that only eligible investors can vote on certain resolutions, which may vary based on share type, fund role, or specific agreements.
  • Shareholder Voting: Ensures that only qualified shareholders vote on key decisions.
  • Class Voting: Tailors voting permissions based on share class, allowing only relevant investors to participate in specific resolutions.
  • Investor Advisory Voting: Restricts votes to advisory investors, automatically excluding those without advisory rights.
  • Cumulative Voting: Allows for strategic vote allocation among board candidates, with rules in place to ensure only eligible investors participate.
  • Institutional Voting: Enables custom voting rules for large institutional investors, providing flexibility and compliance control for complex resolutions.

Enhanced communication and reporting

• Automated Rules and Calculations: On the dashboard, fund managers can set rules to do simple calculations and track progress, which reduces manual work and fast-track reporting.
• Accurate Reporting: Our document logic rules and restrictions ensure data accuracy and significantly reduce the time needed to generate rollup reports.

Centralizing offline votes to a single environment

• Custom dashboard allows fund teams to build new columns to record and centralize all off-platform votes in a single dashboard, ensuring that Anduin remains the single source of truth.
• Data Capture & Integration: Once voting is completed, all relevant data is captured during the process and integrated into a single, verified PDF for long-term record-keeping.

Unified, seamless voting experience for investors

• Centralized Investor Experience

  Investors benefit from having all their interactions consolidated in one platform, as they are already using Anduin for other fund-related activities.

• Enhanced e-Forms

  Our e-form solution offers a superior experience compared to traditional pen-and-paper methods. It provides a faster, more user-friendly way for investors to complete and submit documents, reducing friction and improving overall satisfaction.

How It Works

1. PDF Submission: The fund submits a PDF containing the captured votes.
2. Digitization & Onboarding: Anduin digitizes the document and integrates it into the voting workflow, allowing the fund manager to manage the process.
3. Data Import: The fund imports investor lists and pre-filled data to streamline the voting process.

4. Invitations & Tracking: Voting invitations are sent at scale, and the fund manager can track voting progress in real time, with automated follow-ups for incomplete votes.

   
   

Use case example

An example of how the AGM voting process works with Anduin

Investor Experience (sub - page)

1. Investor(s) receive email invitations to cast their votes. You can alternatively send them a direct link to the workflow.
2. Investors access the vote
3. Investors can review the full terms and acknowledge reviewing it by checking a confirmation box.
4. Investors can cast their votes. They can cast any number of votes.
5. Signature requirements can be set up for the investor and any additional representatives.
6. Once all signatures are collected, the vote is considered complete.

Fund Manager Experience

1. Fund managers invite investors to participate in the voting process.
2. Fund managers can view vote details either in the form or in the completed PDF.

3. Fund managers can monitor the progress of vote-casting via the dashboard.

   

   
   

Touchpoints & Communication

• Bulk Communication Features: Anduin enables fund managers to send large volumes of communication and follow-up messages effortlessly, significantly reducing manual work.
• Predefined Templates: Fund managers can create various invitation templates tailored to different investor groups, making communication easier and more personalized.
• Real-Time Tracking & Reporting: The dashboard tracks voting progress and calculates results automatically, helping reduce manual oversight and increasing efficiency.
• Centralized Interactions: Investors can manage all interactions, including voting, from within the Anduin platform, keeping everything organized in one place.